Sending Mail to Clermont County Jail

Mailing Address

Use this exact format for all inmate mail:

Clermont County Jail
[Inmate Name]
4700 East Filager Road
Batavia, OH 45103

Write the inmate’s full legal name clearly. Every envelope must also have your return address written on it. If there is no return address, the mail will not be delivered to the inmate.

Letters and Cards

Standard letters and greeting cards are accepted through the U.S. Postal Service. Write clearly on standard paper and use a regular envelope. Avoid envelopes with unusual padding, unusual coatings, or strong scents. Mail goes through inspection before it reaches the inmate.

Keep letters appropriate. Content that could compromise security, contains threats, describes illegal activity, or includes encoded messages may result in the mail being rejected and possible discipline for the inmate.

Money Orders by Mail

You can mail a money order to the inmate at the facility address. Write the inmate’s name on the money order and use the same address format above. Do not put cash in an envelope. Cash sent through the mail will not be processed and may result in the mail being rejected entirely.

Note that jail staff cannot accept money orders handed in at the counter. The money order must arrive through the U.S. Postal Service. For faster processing, use Access Corrections online, by phone, or the lobby kiosk instead. See the Send Money guide.

Photos

Clermont County Jail’s official FAQ does not specify photo rules. Call (513) 732-7500 before sending photos to ask:

• Whether photos are accepted at all
• Size limits (typically 4x6 or similar)
• Content restrictions (no nudity, no gang imagery)
• Whether photos must be printed on plain photo paper (no Polaroids, no laminated images)

Do not mail photos until you’ve confirmed the current policy. Rejected mail is returned at the sender’s cost, and some items may not be returned at all.

Books and Magazines

The jail’s official FAQ does not list approved book or magazine vendors. Call (513) 732-7500 to confirm whether books and magazines can be sent and, if so, whether they must ship from a publisher or approved retailer instead of from home. Many county jails require books and magazines to ship directly from the publisher or from vendors like Amazon.

What Cannot Be Sent

Do not include any of the following in mail to Clermont County Jail:

• Cash of any kind
• Packages or boxes
• Personal clothing or items
• Food of any kind
• Anything not on plain paper (stickers, glitter, scented products)

Including prohibited items can result in the mail being rejected and may cause disciplinary problems for the inmate.

Legal Mail

Mail from attorneys, courts, and government agencies is treated as privileged legal mail. It is opened only in the inmate’s presence to check for contraband, then delivered sealed. Mark the envelope “Legal Mail” and include the attorney’s bar number or firm letterhead.

What to Do If Mail Is Rejected

If your mail is returned or rejected, call (513) 732-7500 and ask the mailroom for the specific reason. Common causes include a missing return address, prohibited content, or an incorrect inmate name. Correct the issue and resend.

Send Photos and Letters with Pigeonly

The easiest way to send photos and letters to someone at Clermont County Jail is through Pigeonly. Upload your photos or write your letter online, and Pigeonly prints and mails everything to the facility for you, following the mail rules listed above.